Recruitment specialists since 1980

Recruiter NameMelanie Wood
Industry OIL & GAS
Salary£28 per hour
BenefitsLtd company rate
Locations UK, London and the South East
Contract TypeContract




Our Client, a Major international Oil and Gas contractor, is seeking Document Management Managers to work in their offices in Surrey.



Experience/Technical Skills

  • University degree qualification or equivalent oil and gas industry experience.
  • 7-10+ years of experience in the process plant Document Management or related industry (minimum 5 years at supervisory level).
  • Must have relevant offshore Oil & Gas design engineering project experience gained from working at UK principal contractors Good overseas experience an advantage.
  • Knowledge of EDMS systems (Documentum/IPMS - advantage) and computer technology.
  • Knowledge of SharePoint an advantage
  • Knowledge of Information Management system and Philosophies an advantage.
  • Knowledge of oil industry documentation.
  • Good communicator and motivator.
  • Development of procedures and work processes.
  • Awareness of Regulatory Authorities requirements.

Personal Qualities

  • Must be a good communicator, confident, assertive, self-motivated, a team leader, goal orientated, innovative, and proactive & forward looking.
  • Must be able to accept responsibility and understanding accountability.
  • Able to identify & facilitate the effective resolution of problems, making optimal use of available resources.
  • Must be able to positively influence the culture of the Information/Document Management Group.
  • Must be able to interact at all levels of the organisation.



Under broad direction, oversees and performs the full range of activities with associated with document management work. Responsible for the development and execution of the document management plan and incorporating contractual requirements. Guides and supervises personnel in the setup and execution of document management systems and processes. Develops procedures and job notes. Collaborates within the department, interfaces between functions, and with the Client to ensure that work processes are aligned. Ensure document management deliverable requirements are understood and achieved.


Key Activities

  • Accountable for assisting in the creation and implementation of Document Management Policies and ensuring compliance.
  • Accountable for the success of the Document Management activities and deliverables in accordance with the agreed schedules, milestone and cost, focused at aiding project goals and objectives.
  • Development and implementation of Project specific Document Management plans, specifications, procedures, reports and work instructions.
  • Assists in the establishment, maintenance and improvement of Document Management processes, systems and tools to aid efficiency and effectiveness.
  • Communicate/liaison with Project Management & Team, Client, Suppliers, Joint Venture Partners and Sub-Contractors effectively and resolve problems & issues relating to documentation, information and data.
  • Ensures consistent and common appropriate functional training and development programs are provided for all resources in support of Project operational needs.
  • Communicates regularly with Global Document Management employees by use of briefing sessions to share knowledge, best practices and lessons learned.
  • Supports and ensures the correct deployment, project setup and utilization of Document Management systems, e.g IPMS (in-house system), Documentum.
  • Establishing the Supplier document management process.
  • Establishing the Engineering document management process.
  • Reporting and document progress measurement.
  • Management of document management team across multiple offices.
  • Manage operational prioritization of the document management team.
  • Production and update of Master Document Register.
  • Manage development and update of Distribution Matrix
  • Production and update of Supplier SDRL/SDLs within Project EDMS
  • Implement and operate Document Request for Release process.
  • Interface with document management systems support.




DURATION:    Ongoing


RATE:             £28 per hour Limited Company rate.


We are instructed to only submit to our Client candidates whose qualifications and experience match client’s specifications and can work in the UK/EU.


For more information please contact Melanie Wood – Director of Recruitment

on 020 8905 2250 or email


If you are interested in this position and would like more information do please contact me or any other member of the Recruitment Team as soon as possible. If you are not sure the CV we have on file is current send your latest CV to me, at the same time advising me your availability and any other relevant information.  If this position is not exactly what you are looking for please look at our website we update this site daily with all our current vacancies. Rest assured that your CV is treated as confidential and Woodland will not send your CV to any Clients until we have your permission to do so.


Please Note:  Some of our Clients will require references and documentary evidence of qualifications.

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